Our Benefits

Gathering medical records, a common chore for civil litigation paralegals, can be a time-consuming, cumbersome and multifaceted task. But electronically obtaining them (usually in Portable Document Format) reduces time spent handling paper documents, freeing the paralegal to work on other important assignments. Plus, several online specialty services that electronically obtain and provide medical records offer free subscriptions, charge only a nominal fee in addition to the cost of obtaining the records and offer extra services - often making them more cost-effective.


Getting the Most From Electronic Records
Besides the tedious reproduction and distribution of records, other considerations come into play in dealing with hard copy medical records, such as bates numbering, indexing, and summarizing. These tasks require handling and rehandling the records, which often are voluminous. Electronically gathering medical records can simplify all of these tasks. For example, you can save e-records to your local computer or network server, to a disk or to a CD for ease of retrieval and distribution. Whenever the need arises, simply print as many copies as you need directly to your local or network printer without getting up from your desk, or save a few trees by distributing the records by e-mail. Another timesaver is electronically Bates numbering imaged medical records - performed by the records retrieval service or done yourself after you receive the e-records.

Making it a practice to copy electronic medical records to a separate file preserves the integrity of the original, certified records, allowing you to use them in any way you desire - such as to extract irrelevant or particularly relevant material, reorder pages for presentation in chronological or other order, add annotations and comments, or highlight significant material. Images of e-records also can be linked directly to many software programs, including CaseSoft's CaseMap, Case&Point by Corporate Legal Solutions, Dataflight Software Inc.'s Concordance, Needles by Chesapeak Interlink Ltd., Summation by Summation Legal Technologies and TrialWorks by Lawex Corp.

E-record images can even be hyperlinked in Microsoft Office products such as PowerPoint and Word. Another advantage of electronic medical records is the ability (with the full Adobe Acrobat program) to cut and paste snippets of text directly from the medical records, which comes in handy for preparing medical chronologies or summaries.

Now that you are convinced you must have electronic medical records delivery, let us take a look at a few of the online services and how to sign up for them. Although many online medical records services are available to serve the needs of specific states and the insurance and medical industries, the focus here will be on those that serve the legal community throughout the nation and beyond.

Document Scanning

Small Receipts to Ledger Sized Documents
Document Delivery in TIFF or PDF Formats On Our Secure Web Server
OCR Data Conversion On Request
Electronic Bates Numbering with Alpha Prefixes
High Volume Specialists
Free Pickup and Delivery
In-House and On-Site Capture

 

Web Based Status Updates

Advanced Microsystems is not just a copy service but also a technology consulting service that prides itself on leading the industry with innovative ideas. We consult with clients to bring customized solutions to complex problems. We have designed a FedEx-style database that integrates with our website to bring up-to-the-minute status reporting allowing users to log into our website with a user name and password to obtain the status of the work in progress. After completion of the project, the end user can access and download the current project along with any archived jobs from the County of Los Angeles. This process greatly improves productivity on both ends.

 

Real Time Scanning (On-Site)

Advanced Microsystems can scan documents on site and upload the digital file to our website in real time if a project is considered priority. This allows the county’s legal team to receive the info simultaneously eliminating the need to wait 24 hours for the files.

Activities are monitored to ensure compliance with all contract requirements using a (3) step process. Records are prepped and scanned, reviewed by the team member, and quality checked a second time by the team lead to ensure accuracy. All office equipment used is Energy Star rated.

 

We are experienced in the following types of litigation

1.   Mass Tort

2.   Medical Malpractice

3.   Labor

4.   Construction Defect

5.   Real Estate

6.   Environmental

7.   Corporate

8.   Entertainment

9.   Intellectual Property

10. Personal Injury